Student Travel
Student travel is governed by University Rule 13.04.99.M1 and Standard Administrative Procedure 13.04.99.M1.01.Travel Approval/Notification
Written notification for all student travel (as defined in section 1 of 13.04.99.M1, Student Travel) should include:
- Name(s) of the student(s) traveling
- Name of the University department, unit or student organization
- Names and contact information of individuals in charge of the travel activity
- Travel route, destination(s), and itinerary
- Names and emergency contact information for travelers
- In-route and destination contact information
The notification of travel must be provided prior to departure to the following:
- The University department, unit, or student organization advisor, and,
- The Critical Incident Response Team (CIRT). Adherence to the following procedures will provide notification to the Critical Incident Response Team:
- If traveling internationally, travel notification and submission of required documentation should be completed through the Study Abroad Programs Office. See the foreign travel section for more information on approval requirements.
- If traveling domestically, travel notification should be completed utilizing the Travel Notification Form provided by the Department of Student Activities.
Receipt Requirements
Student Receipt Requirements are the same as Employee Receipt Requirements.
Student Travel Funding
State funds cannot be used to fund student travel; only local funds can be used.
Recruitment of Students
Employee travel expenses to recruit out-of-state students must be funded with local funds. State funds cannot be used to recruit out-of-state students.
Employee travel expenses to recruit in-state students can be funded with state or local funds.
Prospective student travel must be funded with local funds, and has the same receipt requirements of student travel.